Job Closing Date: 
Monday, February 13, 2023 - 5:00pm

The City of Veneta: The Veneta City Council consists of a mayor and four councilors elected from the City at large. At each biennial general election, two council positions are voted on, each for a four-year term. Veneta has a long history of stability with elected officials, with just eight progressively minded mayors in the last 60 years. The City Council’s current 2- year strategic plan focuses on economic development, community safety, parks and recreation, street improvements, and public engagement. The City has four departments: the City Administrator’s office, Public Works, Community Development, and Finance, in addition to an Urban Renewal Agency. Veneta has 17 FTEs, 4.7 seasonal employees, and operates on a 2022-2023 budget of $10,076,939 with total Ending Fund Balances projected to be $17,114,040. The Veneta Urban Renewal Agency’s 2022-2023 budget is $1,781,000 with total Ending Fund Balances projected to be $2,444,027.

The Position:  

General Statement of Responsibility
This position requires knowledge of general land use planning principals, a high degree of accuracy, analytical skills, customer service skills, and ability to work independently. The employee in this position is mainly responsible for reviewing and processing land use applications, gathering, reviewing and analyzing land use and zoning information, performs planning and land use administrative functions; and enforces ordinances governing zoning and land use. GIS experience preferred.

Essential Responsibilities

  • Review and evaluate land use proposals and building permits for compliance with Federal, State and local rules and regulations. Ensure compliance with permit conditions of approval.
  • Process land use applications, write staff reports and final orders, develop conditions of approval, post and mail public notice as needed.
  • Analyze property for development potential, review for wetlands, greenway, and floodplain
  • Provide land use related customer service in person, on the phone and by email.
  • Prepare for and contribute to public hearings and other public meetings. Make presentations to the City Council and Planning Commission on land use applications and other related topics.
  • Provide technical support to the Planning Commission.
  • Perform professional research and writing related to current planning programs, special projects and studies.
  • Coordinate with the local, state, and federal agencies such as the Lane Council of Governments, Lane County Planning Department, ODOT, DSL, DLCD, and USACE.
  • Create and maintain project maps and data using GIS software,
  • Perform professional research and writing related to current and long-range planning
  • programs, special projects and studies.
  • Assist in revising existing land use and related ordinances.
  • Enforcement of all laws and ordinances governing zoning and land use.
  • Prepares reports, plans, designs, and implements specific goals expressed in the Comprehensive Plan, Land Development Ordinance, Land Division Ordinance, Parks Master Plan, Transportation System Plan, Urban Renewal Plan, and individual neighborhood plans.
  • Assist with the development, management, and implementation of the Urban Renewal Plan. May take the lead on Urban Renewal projects as assigned.
  • Assist with the development, management and implementation of economic development programs and projects. Coordinate with Federal, State and local agencies.
  • Write grants to support city sponsored programs and projects.
  • Perform professional research and writing related to long range planning programs, special projects and studies.
  • Perform other related work and special projects as required.
  • Develop and maintain a positive working relationship with fellow employees, elected officials, supervisors, citizens of our community, clients and others.
  • Maintain professional knowledge of current developments within the field by attending conferences, reviewing technical reports and journals, and meeting with other professionals.

Auxiliary Expectations

  • Follow all City safety rules and procedures at all times.
  • Follow record retention laws for all City records within area of responsibility.
  • Maintain proficiency by attending training’s and meetings, reading materials, and networking.
  • Make use of available resources to keep abreast of upcoming or new regulations and legislation within areas of responsibility.
  • Comply with City policies and procedures addressed in Ordinances, Resolutions, Employee Handbook, and other pertinent City documents.
  • Focus on the tasks within area of responsibility.
  • Don’t interfere with others in the performance of their responsibilities.
  • Work together to solve problems and tackle projects.
  • Strive to do your best and support co-workers as they strive to do the same.
  • Focus on the facts when discussing and resolving issues (keep your personal judgements and perceptions to yourself).
  • Maintain confidentiality of information accessible and/or used in the performance of duties.
  • Practice common courtesy and respect with fellow employees especially related to work schedule,
  • work load, time-off coordination, use of council room, and other shared equipment and areas.
  • Maintain work area in a clean and orderly manner.
  • Practice responsible file management, keep city records organized and in the correct location.
  • Maintain a clean, neat, and paraprofessional appearance and dress in an appropriate manner for the work being performed.
  • Perform related duties as assigned.

Position Qualifications

  • A valid Driver’s License or state issued I.D. card.
  • High School diploma or equivalent educational certification.
  • This position requires employee to have earned a Bachelor’s Degree in urban planning or related field or other combination of experience and training which demonstrates the equivalent knowledge and skills.
  • Ability to make maps, familiarity with GIS software such as ArcReader and ArcMap.
  • Knowledge of public hearings procedures.

Desirable Qualifications 

  • Familiarity with Oregon land use law.
  • Experience in rural and urban community planning.
  • Grant writing and administration.
  • AICP certification.

Application Instructions:

You must submit the following application materials to be considered as a viable candidate:

  1. A signed, complete City of Veneta employment application.
  2. A current resume that clearly describes your experience, skills, and/or knowledge related to the position and demonstrates your qualifications for the position.
  3. A cover letter explaining how your background, experience, and training have prepared you to excel in this position and how your professional development goals align with the position. 

Applications must be emailed, mailed, or hand delivered: 

Email: [email protected] (subject line: "Associate Planner")

US mail: City of Veneta, Attn: Grace Jelks, P.O. Box 458, Veneta, OR 97487

Hand deliver to Grace Jelks: Veneta City Hall, 88184 8th Street, Veneta, OR

Posted January 13, 2023, 9:32 AM PST

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