Assistant Director

Title:  Assistant Director

Category:  Full Time Professional

Supervisor:  The Assistant Director works under the supervision of the Executive Director and the Council.

Supervisory Responsibilities:  Directs and oversees technical and administrative staff in support of the Executive Director.  In addition, the Assistant Director acts for the Executive Director in his or her absence.

Primary Contracts:  All contracts currently active. 

Job Responsibilities:

1. Contract Administration and Management
   • Develop project proposals, work programs, RFPs, contract documents and project/contract budgets
   • Provide input and advice to the Executive Director regarding staff recruitment and hiring decisions
   • Prepare progress reports and invoices, as appropriate
   • Assist the Executive Director to maintain cost controls relative to salaried staff time and direct costs for current contracts
   • Advise and consult with financial officer and the Executive Director on budget and personnel issues
   • Assist and participate in the development of the annual budget and any needed mid-year adjustments
   • Assist the Executive Director and the Council in strategic planning and policy development
   • Prioritize, assign, supervise and review the work of technical and administrative staff.
   • Track progress of all work items/projects to ensure adherence to contract schedules and budgets
   • Prepare employee evaluations and performance reviews
   • Seek funding and develop scopes of services for projects and programs, in order to meet the agency’s goals, priorities and financial needs
   • Train staff to develop skills necessary to fulfill contract obligations

2. Public Interface and Community Liaison Responsibilities
   • Prepare and deliver presentations to the public, as well as to local, state and federal officials, the business community and advocacy groups
   • Establish and maintain positive working relationships with local municipalities, state and federal agencies, community organizations, the business community, and the public.
   • Serve as a liaison between the local communities and the state and federal agencies
   • Oversee the agency’s public outreach program to ensure inclusiveness and compliance with state and federal requirements
   • Participate in technical committees, advisory committees, working groups and task forces, as appropriate
   • Interface with state and federal elected officials and funding agencies relative to technical and contractual issues
   • Coordinate the Council’s activities with the programs, needs, interests and initiatives of local communities, outside agencies, and organizations.
   • Brief the Council, as appropriate, on technical issues and provide updates on projects undertaken by NMCOG staff.

3. Technical Responsibilities
   • Focus upon the technical areas related to the Assistant Director’s skill set
   • Prepare project proposals and contract documents
   • Monitor current trends, developments and changes in the field of planning, including legislation, regulatory changes, court rulings, and professional practices and techniques
   • Prepare, review and assist in the development and production of technical studies and reports
   • Ensure that all planning documents and technical work meet NMCOG’s professional standards and fulfill contractual obligations

Qualifications:

• Seven or more years of directly relevant work experience with demonstrated  supervisory and personnel management experience
• Master’s Degree in planning, public administration, or a related technical field is required
• Work experience in the public sector, preferably with a regional agency or planning-related organization is highly desirable
• Extensive knowledge of the principles and practices applied in regional planning is preferred
• Ability to prepare technical documents and reports is required
• Familiarity with laws, regulations and policies relevant to NMCOG’s programs, and with municipal governance and decision-making. is highly desirable
• Ability to prioritize multiple tasks, responsibilities and projects is necessary
• Demonstrated skill in working cooperatively with a multitude of state and federal agencies, municipal leaders and groups, business organizations, non-profits, and various stakeholders is required.
• Must be able to respond positively and proactively to unexpected agency opportunities and challenges.
• Ability be a consensus builder through dialogue and compromise when faced with differing opinions and competing priorities is a necessity.
• Organizational, leadership, communication and presentation skills are required

Physical Requirements:

• The ability to operate a computer and standard office equipment
• A driver’s license and travel across the region and the state. Travel requires using a personal vehicle on NMCOG business on a year-round basis.
• Frequent attendance at evening meetings.

Please send resume and cover letter to Beverly Woods at [email protected] no later than September 10, 2021.