Disaster Recovery Grants Administrator
Boulder County Transportation Department is hiring a Disaster Recovery Grants Administrator (Project Manager). This position works on a small team and reports to the Senior Transportation Project Coordinator for Disaster Recovery within the department's Operations Division.
This position supports Boulder County Transportation Department's disaster recovery efforts to rebuild public infrastructure, consisting primarily of roads, bridges and related structures (FEMA Category C). The selected candidate will be responsible for FEMA Public Assistance grants including reconciliation of final costs and demonstrating grant compliance through the closeout process. The candidate will also be responsible for writing technical documents, primarily FEMA Public Assistance appeals and contributing to the successful reimbursement of capital expenditures through a variety of state and federal funding sources.
This is a full-time, fully benefited, term limited position within the Transportation Department and is funded through December 25, 2023, with the opportunity to extend as funding is secured. Work hours are Monday - Friday 8:00am - 4:30pm (flexible). Under FSLA guidelines this position is exempt.
Hiring salary range: $75,816.00 - $109,200.00 Annually
Classification salary range: $75,816.00 - $109,200.00 Annually
This position reports to the Senior Transportation Project Coordinator for Disaster Recovery. Duties and responsibilities of the Disaster Recovery Grants Administrator may include the following:
- Drafts, reviews, and assembles grant closeout documentation and prepares related spreadsheets
- Ensures accuracy and consistency in project documentation data and files
- Assists with cost projections, maintaining project documentation and tracking contracts, task orders, encumbrances, expenditures, and project status, etc
- Coordinates and writes FEMA Project Worksheet scope change (closeout) requests and write/ update Hazard Mitigation Proposals
- Assists Finance staff with preparing Requests for Reimbursements, responding to Requests for Information from Colorado DHSEM and preparing for financial audits
- Creates and continually updates procedures to improve project management and business analysis processes
- Identifies and coordinates appropriate resources to resolve problems
- Develops positive working relationship and coordinate with internal partners such as Transportation Department engineering and finance/administrative staff, County Attorney staff, County Budget and Finance staff as well as external staff at Colorado DHSEM and FEMA Region VIII
- Provides support for a variety of Transportation disaster recovery and resiliency programs and other projects, as assigned
PLEASE NOTE: When submitting your application be sure to include all relevant education and experience, as applications are screened based on the qualifications listed in this position announcement. Applications that do not appear to meet minimum qualifications, as outlined below, will not be considered. Resumes are not accepted in lieu of completed applications.
EXPERIENCE OR EDUCATION:
- Six years of professional related experience, or
- A bachelor's degree in urban planning, public administration, engineering, finance, business administration or related field, plus two years of professional related experience
Related experience includes transportation planning, community planning, public administration, finance/budget, grant writing/ management, disaster recovery, engineering or another applicable field.
Any equivalent combination of experience and education will be considered
COVER LETTER and RESUME:
- a cover letter and resume must be submitted with application
- Job offer is contingent on passing a criminal background investigation
- Employee must have a valid driver's license
- Familiarity with the 2018 Disaster Recover Reform Act (DRRA)
- Experience with project financial tracking and reporting
- Ability to interpret policy and make eligibility determinations
- The ability to work accurately, efficiently, and independently to manage a variety of projects and deadlines
- Strong communication skills necessary to clearly present complex financial information
- Ability to learn quickly, work collaboratively, and utilize organizational agility to achieve results
- Skilled in manipulating spreadsheets and large amounts of data
- Strong organization skills and attention to detail
- Ability to identify, investigate, and resolve problems
- A team player, comfortable dealing with change and ambiguity
- Ability to apply professional judgement in evaluating information for accuracy and completeness
- Ability to be effective and make appropriate decisions based on limited information
- Experience with federal grant management, financial tracking, and project closeout
- Experience with transportation capital project planning, administration, and procurement
- Experience with roadway engineering best practices and knowledge of local environmental regulations
- Experience with FEMA's Public Assistance program and writing scope change (version) requests
- A third-party certification or license such as PMP, CFM, P.E. or AICP, and/or have completed several FEMA trainings, such as:
-IS0634 Introduction to FEMA's Public Assistance Program
-IS0322 Flood Mitigation Basics
-IS253.a Overview of FEMA's Environmental and Historic Preservation Review
Boulder County is a family-friendly workplace dedicated to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.